Top AI tools for Administrative Assistant

NewOCR.com is a free online OCR tool that converts scanned documents and images—including JPEG, PNG, GIF, TIFF, PDF, and DjVu—into editable text with no registration required and unlimited file uploads.

• Free

UPDF is an AI-powered PDF editor available across multiple platforms (Windows, Mac, iOS, Android). It offers a comprehensive suite of PDF tools and AI features.

• Freemium

sygn.ink provides a user-friendly platform for secure electronic document signing, equipped with cryptographic security and full audit trails. Enjoy fast, legally compliant signatures from any device with a pay-as-you-go pricing model.

• Usage Based

Online-RSVP is a user-friendly event website builder that allows users to design elegant RSVP pages, send invitations, and manage guest responses with ease. Perfect for weddings and events, it includes customizable templates, a streamlined guest dashboard, and privacy features.

• Freemium

Katch AI is an AI personal assistant designed to streamline daily routines through intelligent calendar management and personalized meeting scheduling via email and WhatsApp.

• Paid
• From 1$

DigiParser is an AI-powered OCR tool that extracts data from documents and emails, automating business processes with a no-code workflow builder.

• Freemium
• From 29$

PDF Editify offers a user-friendly platform for fast and easy PDF editing, allowing users to fill, edit, sign, redact, OCR, and create PDF forms with a focus on simplicity and security.

• Freemium

Self Attested Photo Maker enables users to upload, sign, and download digitally attested photos within seconds. It offers a range of image editing features including adding name, date, resizing, compressing, and cropping images for official forms and identity requirements.

• Free

Gumdrop is an AI-powered SMS assistant that helps manage schedules, make reservations, and handle various tasks through simple text messages, integrating seamlessly with Google Calendar.

• Free Trial
• From 5$

DocFlip provides a free and premium online document converter for seamless PDF to Word and Word to PDF conversions with unmatched formatting preservation, batch processing, and lifetime access.

• Pay Once

PDFxtract utilizes advanced Generative AI to extract printed text, handwriting, and data from PDF documents, converting them into structured formats like Excel and CSV for efficient data analysis.

• Other

Typedesk is a cross-platform text expander tool that enables users to create, customize, and share templates across all applications and websites, featuring AI integration and powerful variables for efficient communication.

• Freemium

Mail A Letter enables users to create, upload, and mail physical letters online to any global destination quickly and affordably, with features like certified and express delivery options.

• Paid

PDF Buddy is a secure, web-based PDF editor that allows users to edit, fill, sign, and manage PDF documents directly in their browser. The tool offers convenience, safety, and an eco-friendly solution for managing PDFs without any software installation.

• Freemium
• From 8$

Vy is an AI-powered assistant for macOS, enabling users to control their computer, automate tasks, and enhance productivity through natural language commands across any application.

• Free

Coverler is an AI-powered tool that generates custom cover letters in minutes, tailored to specific job descriptions and user experience. Boost your interview chances with unique, recruiter-approved letters.

• Paid
• From 8$

Proxy is a fully automated AI assistant that completes tasks and workflows via natural language processing. It handles various tasks such as scheduling, email management, research, and developer operations.

• Freemium
• From 20$

Snapsked uses AI to extract action items from screenshots, emails, chats, and web pages, adding them directly to your calendar. Organize all your tasks in one place.

• Free

AI Work Suite offers a collection of AI-powered tools, including WorkGPT, AI GPT Translator, EmailAI, SpeechAI, and AI GPT for Forms, designed to enhance productivity across various work tasks by leveraging advanced AI models like ChatGPT, GPT-4, and Gemini.

• Freemium

Dicte is an AI-powered meeting assistant that transforms meetings through automatic transcription, report generation, and multilingual support, offering features like speaker identification and SWOT analysis for enhanced productivity.

• Contact for Pricing

i2OCR is a web-based tool that uses AI to extract editable and searchable text from images and scanned documents in over 100 languages.

• Free

TeamOut streamlines the planning and execution of corporate retreats and events, offering venue sourcing, itinerary management, and end-to-end event solutions—all on a single platform.

• Freemium
• From 150$

UseDesktop is an AI-powered computer-use agent that automates your daily desktop tasks using plain English, requiring no coding expertise. This intuitive tool streamlines routine operations such as data extraction, report generation, scheduling, and repetitive workflows.

• Other

doublezero provides AI agents that autonomously handle repetitive tasks for knowledge workers, integrating with existing apps and allowing real-time monitoring and human oversight.

• Contact for Pricing

Lightkey is an AI-powered offline writing assistant that predicts up to 18 words ahead while learning your unique writing style. It offers real-time corrections and supports multiple applications including Microsoft Office, Chrome, and Edge.

• Freemium

DocuBase.AI is an intelligent document analysis platform that converts various document formats into actionable answers using advanced AI technology. It offers automatic text extraction, multi-language support, and question-answer generation capabilities.

• Free Trial

An AI-powered online tool that helps users create and verify compliant passport, visa, and ID photos from the comfort of their home, with automatic sizing and compliance checks.

• Free

Smallpdf offers a suite of 21 tools to convert, compress, edit, and sign PDFs for free. Simplify your document management with a user-friendly interface and secure processing.

• Free Trial

EmailXpenC streamlines and automates expense reporting by integrating Excel and email directly with SAP Concur, offering fast, global, and offline-compatible solutions for importing expenses and receipts.

• Paid
• From 6$

FillHero is a Chrome extension that leverages AI to automatically fill out even complex web forms, saving users valuable time and ensuring high accuracy and consistency.

• Free

PDF To Excel Converter is a dedicated Windows application that seamlessly converts PDF documents to Excel XLS, XLSX, XML, and CSV formats, supporting batch processing and advanced editing capabilities.

• Pay Once

PolitePost is an AI-powered email refinement tool that helps users transform rough drafts into polished, professional workplace communications.

• Free

Vitamin AI offers user-friendly AI tools to streamline business tasks, centralizing company information and accelerating communication. Enhance productivity and customer satisfaction with AI-powered solutions.

• Free Trial

IsThisPhishy uses AI-driven analysis to help users quickly detect phishing attempts by simply forwarding suspicious emails. Receive a detailed report in under two minutes and protect your confidential information from scams.

• Free

Inkscribe AI is a comprehensive document management platform that uses AI to extract, edit, translate, and export text from images and scanned documents, offering features like OCR, cloud integration, and real-time collaboration tools.

• Freemium
• From 30$

AI Signature Maker is a comprehensive toolkit that leverages AI to create, edit, and extract personalized signatures, offering tools for signature generation, editing, and document signing.

• Freemium

FillGenius is an AI-powered form automation tool that enables users to fill multiple forms with a single click by intelligently detecting and populating form fields with pre-saved data.

• Freemium

HRSS360 offers a comprehensive SaaS-based HRMS platform that automates and integrates core human resource processes, enabling effortless administration, timekeeping, payroll, and employee management for organizations of all sizes.

• Freemium
• From 1$

VoiceType is a Chrome extension that uses AI to write professional emails based on brief spoken instructions. It eliminates the need for manual typing and ensures grammatically correct, contextually relevant email responses.

• Free Trial

NatterGPT is an AI executive assistant that makes and handles business phone calls, navigates phone menus, and provides detailed call reports. It can manage both inbound and outbound calls with automated customer interactions.

• Paid
• From 49$

GruupMeet streamlines event planning by automating communications, registration, payments, and live group flight logistics for organizers and attendees. Its mobile-optimized, no-app-needed approach ensures ease of use and timely interactions.

• Contact for Pricing

Mauju Invoice offers user-friendly, feature-rich invoicing and time tracking software, designed to help businesses create professional invoices, automate billing, and monitor cash flow efficiently.

• Free Trial
• From 4$

Smarty is an AI-enhanced productivity platform that combines human expertise with intelligent automation to handle tasks, calendar management, and project execution. It offers comprehensive task management, auto-scheduling, and professional services to help businesses streamline their operations.

• Freemium
• From 10$

Smart Paste streamlines data entry work by automating form filling and data extraction for any web or PDF document, drastically saving time and effort.

• Freemium
• From 4$

Assista AI is a comprehensive virtual assistant that streamlines workflow by automating tasks, managing meetings, and integrating with popular workplace apps like Google Workspace, HubSpot, and Notion.

• Freemium
• From 19$

Bismio is a productivity platform designed for efficient organization of everyday tasks, offering to-do lists, boards, notes, and reminders accessible on both mobile and desktop. It features easy-to-use tools for managing important dates, documents, and meetings all in one place.

• Freemium

Xodo is an all-in-one document solution offering powerful tools to manage, edit, convert, and sign PDFs, Office files, and images across web, desktop, and mobile platforms.

• Paid
• From 10$

Ariv is an AI assistant that integrates with Slack and Microsoft Teams to help teams find company information quickly, reducing search time and improving productivity.

• Paid
• From 5$

Twine is an AI-powered app launcher that integrates ChatGPT functionality with your device's homescreen, allowing quick access to smart tasks, notes, and personal information management.

• Free

Breezemail is an AI-powered email management tool that automatically categorizes emails, keeping important messages in your inbox while organizing others into smart categories using ChatGPT technology.

• Free Trial
• From 12$