Top AI tools for Administrative Assistant

Extracta.ai is an automated document data extraction platform that uses AI to extract specific information from various document types, including invoices, resumes, contracts, and receipts, without requiring any training or complex setup.

• Freemium

Sync.AI is a comprehensive business communication platform that integrates and enhances calendar, calls, and email with intelligent data synchronization and automation capabilities.

• Contact for Pricing

Sidenote is a Chrome extension that automates meeting follow-ups by converting notes into actionable items, emails, calendar invites, and Jira issues, integrating seamlessly with Notion and Google Docs.

• Freemium

InboxBirthdays is a service that delivers personalized birthday messages to your inbox, allowing you to easily send thoughtful greetings to loved ones in their preferred language with minimal effort.

• Paid

WebFill is an AI-powered browser extension that automates form filling, survey completion, data entry, and email management. It features advanced screen capture capabilities and chatbot assistance for seamless task automation.

• Freemium
• From 8$

Proxy is a fully automated AI assistant that completes tasks and workflows via natural language processing. It handles various tasks such as scheduling, email management, research, and developer operations.

• Freemium
• From 20$

AI Work Suite offers a collection of AI-powered tools, including WorkGPT, AI GPT Translator, EmailAI, SpeechAI, and AI GPT for Forms, designed to enhance productivity across various work tasks by leveraging advanced AI models like ChatGPT, GPT-4, and Gemini.

• Freemium

Inkscribe AI is a comprehensive document management platform that uses AI to extract, edit, translate, and export text from images and scanned documents, offering features like OCR, cloud integration, and real-time collaboration tools.

• Freemium
• From 30$

Smart Paste streamlines data entry work by automating form filling and data extraction for any web or PDF document, drastically saving time and effort.

• Freemium
• From 4$

FillBot is an AI-powered tool that automates form filling across various websites and platforms. It saves time, reduces errors, and enhances workflow efficiency by automatically populating forms from uploaded documents.

• Paid
• From 4$

Ariv is an AI assistant that integrates with Slack and Microsoft Teams to help teams find company information quickly, reducing search time and improving productivity.

• Paid
• From 5$

Breezemail is an AI-powered email management tool that automatically categorizes emails, keeping important messages in your inbox while organizing others into smart categories using ChatGPT technology.

• Free Trial
• From 12$

PassportMaker is an AI-powered tool that automatically generates government-compliant passport and ID photos. It offers features like background adjustment, clothing changes, and precise face detection to create professional-quality photos instantly.

• Freemium

Dicte is an AI-powered meeting assistant that transforms meetings through automatic transcription, report generation, and multilingual support, offering features like speaker identification and SWOT analysis for enhanced productivity.

• Contact for Pricing

GrabText is an advanced OCR tool that converts handwritten and printed text from images into editable formats, featuring mathematical equation recognition and ChatGPT-powered grammar correction capabilities.

• Freemium
• From 5$

Useful Formulas accelerates your workflow by providing ready-to-use spreadsheet formulas for both Excel and Google Sheets, enabling fast automation of repetitive tasks.

• Free Trial
• From 19$

goPDF is an AI-powered document management platform that offers tools for PDF conversion, document generation, blog writing, and screenshot capabilities. It features interactive PDF chat, HTML to PDF API, and automated workflow solutions.

• Freemium

Gumdrop is an AI-powered SMS assistant that helps manage schedules, make reservations, and handle various tasks through simple text messages, integrating seamlessly with Google Calendar.

• Free Trial
• From 5$

WhatsGPT integrates ChatGPT's capabilities into messaging platforms, allowing users to interact with AI through WhatsApp and Telegram with features like voice messages and image processing.

• Freemium

Professionally is an AI-powered email writing assistant that helps users craft contextually appropriate emails by adjusting tone and style with various presets including formal, casual, empathetic, apologetic, confident, persuasive, and humorous.

• Paid

Aitomation leverages artificial intelligence to automate business processes, desktop tasks, and web operations, enhancing productivity and reducing operational costs.

• Other
• From 449$

Canary Mail is an intelligent email management platform that combines AI assistance with advanced security features to help users write better emails, manage their inbox efficiently, and protect their communications.

• Paid

DigiParser is an AI-powered OCR tool that extracts data from documents and emails, automating business processes with a no-code workflow builder.

• Freemium
• From 29$

Autotab is an AI tool that automates repetitive tasks by mimicking human interaction with a mouse and keyboard. It ensures hallucination-proof reliability in data collection, form filling, and action-taking.

• Contact for Pricing

OCR.best is a free, AI-powered online OCR tool that accurately converts images and PDFs into editable text. It supports multiple languages and offers various download options.

• Freemium
• From 5$

MailSense is an AI-powered Telegram bot that helps users manage their inbox by filtering emails, creating summaries, and generating smart replies, all accessible through Telegram.

• Free Trial

19Pine is an AI-powered customer service assistant that handles calls to lower bills, cancel subscriptions, and resolve support issues, eliminating long hold times and frustrating transfers.

• Freemium
• From 25$

Paxo is an AI-powered app designed to provide clear and actionable meeting notes in minutes. It focuses on convenience, speaker identification, and privacy.

• Contact for Pricing

Faxbeep is a free online service that enables users to test their fax machine's ability to send faxes by providing test numbers with instant online results. Designed for convenience, Faxbeep supports testing from anywhere in the world and displays faxes online within minutes.

• Free

EmailCharlie is an AI-powered email assistant that helps users manage their inbox by providing quick and efficient responses to emails.

• Freemium

PolitePost is an AI-powered email refinement tool that helps users transform rough drafts into polished, professional workplace communications.

• Free

i2OCR is a web-based tool that uses AI to extract editable and searchable text from images and scanned documents in over 100 languages.

• Free

Template.net offers an AI-powered workspace and editor for generating and customizing documents, designs, presentations, forms, and more. It provides millions of templates and AI tools to streamline content creation.

• Paid
• From 10$

PDF Editify offers a user-friendly platform for fast and easy PDF editing, allowing users to fill, edit, sign, redact, OCR, and create PDF forms with a focus on simplicity and security.

• Freemium

Automaited automates document-centric business processes by capturing, validating, and integrating document data directly into your workflows, reducing errors and boosting efficiency.

• Contact for Pricing

Morgen is an AI-powered calendar and time management platform that consolidates multiple calendars, tasks, and scheduling tools while using AI to create optimized daily plans based on user preferences and work patterns.

• Freemium
• From 9$

Kiwi for Gmail is a desktop application that elevates Gmail and Google Workspace into a robust, standalone productivity suite, offering enhanced security, seamless account management, and smart AI-powered inbox filtering.

• Free Trial

Giftrr is an AI-powered gift recommendation platform that helps users find perfect presents by analyzing recipient details and occasions to generate personalized gift suggestions.

• Free

Coverler is an AI-powered tool that generates custom cover letters in minutes, tailored to specific job descriptions and user experience. Boost your interview chances with unique, recruiter-approved letters.

• Paid
• From 8$

Tallyfy offers AI-driven workflow management software designed to automate operations, eliminate busywork, and increase productivity across organizations.

• Paid
• From 5$

AssortMail is an AI-powered Outlook integration that automatically categorizes and sorts incoming emails in real-time, helping users maintain a clean and organized inbox with custom folder categorization.

• Freemium
• From 10$

Keep It Shot is a Mac application that uses AI to automatically generate descriptive names for files while creating a private, offline search index for quick keyword-based file location.

• Freemium
• From 8$

Snapsked uses AI to extract action items from screenshots, emails, chats, and web pages, adding them directly to your calendar. Organize all your tasks in one place.

• Free

Hubit Plan is an intelligent task management service that combines a Telegram bot for quick task creation with AI-powered workflow optimization capabilities.

• Freemium

Pocket Informant is a robust productivity app offering integrated calendars, task management, projects, notes, and contacts, designed to keep your life organized across iOS, Android, macOS, and Web. With powerful syncing and customizable workflow support, it caters to busy professionals and anyone seeking seamless organization.

• Freemium
• From 3$

PaperSpace is an AI-powered document management platform that enables users to scan, organize, search, and chat with their documents, while providing automatic calendar reminders and secure collaboration features.

• Free Trial
• From 7$

Smarty is an AI-enhanced productivity platform that combines human expertise with intelligent automation to handle tasks, calendar management, and project execution. It offers comprehensive task management, auto-scheduling, and professional services to help businesses streamline their operations.

• Freemium
• From 10$

OnlinePassport.photo is an AI-powered tool that helps users create passport, visa, and ID card photos that meet official size and format requirements.

• Free

Flux is an AI-powered meeting assistant that automatically captures, transcribes, and summarizes meetings while enabling teams to search and interact with past conversations through AI chat functionality.

• Contact for Pricing

ChandlerAi is a specialized tool focused on providing guidance and resources for crafting various types of emails. It offers insights into writing effective emails for customer success, appointments, sales pitches, outreach, and scheduling.

• Free