Spendesk Your complete procurement and spend management platform.

What is Spendesk?

Spendesk provides an integrated platform for procurement and spend management, enabling businesses to gain complete control and visibility over operational expenditures. It focuses on streamlining financial processes, saving significant time and reducing costs associated with transactions. The system facilitates setting spending rules and policies that are easily adopted across the company, automating various steps in the spend lifecycle, from budget definition and payment execution to invoice processing and expense reimbursement.

The platform is designed to eliminate common frustrations for finance teams, such as chasing receipts, dealing with manual processes, and managing contracts or renewals inefficiently. By offering real-time control, secure payment methods including corporate and virtual cards, and intelligent automation features, Spendesk simplifies accounting tasks. It integrates seamlessly with existing accounting and business tools, providing a centralized system for managing budgets, tracking expenses, and generating reports, ultimately aiming to make spend management easier for the entire organization.

Features

Corporate Cards: Set card limits and create approval flows with smart controls.
Accounts Payable Automation: Automate invoice handling from data entry to payment execution.
Procure-to-Pay Solution: Control and automate the entire spending process from request intake to final payment.
Integrated Budgeting: Plan departmental spending and monitor budgets in real-time.
Virtual Cards: Generate unique virtual cards for secure one-off or recurring online payments.
Expense Claim Management: Streamline the process for managing and reimbursing employee expenses.
API & Integrations: Connect Spendesk with existing accounting software (Xero, Quickbooks, Datev), HRIS, ERP, and other business tools.
AI-based Automation and Fraud Detection: Utilize finance-focused AI to streamline bookkeeping, uncover insights, and safeguard against errors.
Multi-Entity Management: Manage finances across multiple legal entities with centralized visibility and tailored controls (Add-on).

Use Cases

Centralizing and controlling company-wide spending.
Automating accounts payable and invoice processing workflows.
Managing corporate card programs and employee expenses.
Securing online payments and managing subscriptions with virtual cards.
Streamlining procurement processes from request to payment.
Tracking departmental budgets and spending in real-time.
Integrating spend data with existing accounting and ERP systems.
Reducing manual finance tasks and closing month-end faster.
Improving financial visibility across multiple business entities.

FAQs

How is Spendesk pricing calculated?

Spendesk pricing consists of a fixed monthly subscription fee for platform access (including unlimited users) and variable fees based on transaction usage (card purchases, invoice payments, expense claims).
Is there a long-term commitment required for Spendesk?

You can choose between a monthly rolling contract (cancel anytime) or an annual/multi-annual contract (cancel with 2 months' notice).
What is the cost for physical corporate cards?

Ordering physical cards is free of charge, and there are no monthly fees per card. You can order as many as needed.
Does Spendesk charge per active user?

No, Spendesk does not charge active user fees. Paid plans allow adding unlimited spenders.