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What is TKO Guides?
TKO Guides is a document management platform designed to replace scattered folders, outdated copies and manual follow-ups with a controlled workspace for SOPs, procedures, forms, training materials and audit evidence. The platform helps organisations streamline operations, ensure compliance and boost efficiency across all industries.
With AI-assisted workflows, users can create, capture and improve documents faster. Features include screen capture for converting practical know-how into guides, gap analysis for identifying compliance risks, and an AI helper for generating drafts and refining wording. TKO Guides supports the full document lifecycle from creation and review to role assignment, acknowledgements and evidence retrieval.
Features
- AI-Assisted Drafting: Generate drafts, refine wording and guide document creation with prompts aligned to operational needs.
- Screen Capture: Record important workflows and convert practical know-how into reusable guides and onboarding resources.
- Gap Analysis: Compare documents against standards, highlight missing evidence and prioritise practical actions before audits.
- Version Control: Track changes, restore prior versions and maintain confidence in document accuracy over time.
- Staff Acknowledgements: Notify staff of updates, request acknowledgement and provide evidence that critical documents have been reviewed.
- Audit Evidence: Find evidence quickly when standards are reviewed with review histories, revisions and acknowledgement reports.
- Role-Based Access: Assign documents by user or role and generate role-specific manuals for faster onboarding.
- Document Library: Import existing files, organise them into a structured library and improve them using review tools and AI workflows.
Use Cases
- Centralising business procedures and policies for compliance
- Creating standard operating procedures (SOPs) for operations teams
- Onboarding new staff with role-based manuals and assigned reading
- Preparing for audits with evidence tracking and gap analysis
- Managing document reviews and updates across distributed teams
- Converting screen recordings into training guides and documented procedures
- Organising NDIS provider documentation for internal reviews or audits
FAQs
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Can TKO Guides support NDIS providers?
Yes. TKO Guides is well suited to NDIS providers that need to organise procedures, forms, service documents, staff guides and evidence for internal reviews or audits. -
Can we import our existing documents?
Yes. You can bring existing files into the platform, organise them into a structured library and improve them over time using review tools and AI-assisted workflows. -
How does it help with staff turnover?
Role-based manuals, assigned documents and acknowledgement tracking help new team members understand expectations faster and reduce reliance on one person's memory. -
Can teams access documents across devices?
TKO Guides is designed for secure access across modern devices, helping distributed teams find current guidance without digging through disconnected folders. -
What happens when requirements change?
You can update documents, track revisions, notify staff and retain evidence of acknowledgements so changes are communicated clearly.
