What is ApproveThis?
ApproveThis is an AI-powered approval workflow platform designed to streamline business processes by automating approval requests and eliminating manual follow-ups. The platform enables teams to create custom approval workflows that route requests to the appropriate approvers based on content, source, or predefined thresholds. Approvers can respond with a single click directly from their email inbox without needing to create accounts or log in, significantly reducing approval cycle times.
The platform includes intelligent AI features such as document processing that extracts structured data from invoices, contracts, and receipts, with confidence indicators for review. It offers calculated fields and thresholds for automated routing decisions, request versioning with clear diff views, and AI form generation from plain English descriptions. All approvals are logged with full audit trails, timestamps, and exportable records, making it suitable for compliance and evidence handling across various industries.
Features
- AI Document Processing: Upload documents to extract structured data with confidence indicators for review before routing
- One-Click Approvals: Approvers respond directly from email without creating accounts or logging in
- Smart Routing: Automatically route requests based on role, dollar thresholds, org chart, or custom rules
- Full Audit Trail: Every approval action is logged with timestamps, user attribution, and exportable records
- AI Form Generation: Describe approval needs in plain English to generate forms with fields and routing logic
- Request Versioning: Track changes between versions with diff views when requests are revised and resubmitted
- White-Label Portals: Provide clients with custom-branded approval portals with data isolation
- Calculated Fields & Thresholds: Create formulas to compare values and trigger automated routing decisions
Use Cases
- Purchase order approvals with audit trails and threshold-based routing
- Client sign-off workflows without requiring account creation or login
- Vendor confirmation of PO terms with secure one-click responses
- Expense report approvals with budget threshold flagging
- Contract reviews with AI clause extraction and version tracking
- Compliance checks with complete version history and audit trails
- Marketing content approvals with cycle time reporting
- Multi-tenant approval portals for different client organizations
FAQs
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What counts as an approval request in ApproveThis?
An approval request is created each time something is submitted for approval through ApproveThis, whether it's a purchase order, time-off request, document review, or any other workflow. Each submission counts as one request toward your monthly tier. -
Do approvers need to create accounts to respond to approval requests?
No, approvers can respond directly from their email inbox with one secure click. No account creation or login is required for external approvers like clients and vendors. -
What happens if I exceed my monthly request limit?
If you exceed your monthly tier limit, overages are billed automatically at your tier's rate per additional request. There are no penalties or service interruptions for going over your limit. -
Can I customize approval workflows for different clients?
Yes, ApproveThis offers white-label approval portals where each client gets their own custom-branded portal with separate workflows, routing rules, and strict permission boundaries between accounts. -
How does the AI document processing feature work?
You can upload documents like invoices, contracts, or receipts, and AI extracts key data such as totals, dates, vendor names, and line items. The extracted data populates your approval form with confidence indicators, and you review and correct any inaccuracies before the request routes for approval.
